Sponsor Email #1
Sponsor Email #1 - SOP
Table of Contents
Overview of the SOP - This is a template of the 1st email sent to Sponsors once they are at 100% and have signed their contract for a conference sponsorship.
Resources
Use the sales department “Sponsor Spreadsheet” as a resource to reference for sponsorship details (i.e. # of company and guest passes, roundtable date, exhibit booth).
Main Section 1 Instructions
Open Sponsor Spreadsheet
Open Sponsor Email #1 Template
Open a New Email on Conference Team in Outlook
Copy and paste Email #1 into the new email
Fill out the details per Sponsor from spreadsheet
Main Section 2 Examples: Email #1 & Sponsor Spreadsheet screenshot
Subject: Sponsorship Information: 2023 Golf Inc. Strategies Summit - NAME OF COMPANY
Golf Inc. Strategies Summit
September 20-22, La Quinta, CA
Thank you for joining us as a __________ Sponsor at the Golf Inc. Strategies Summit. Included in this packet you will find details regarding your sponsorship:
You are a ____________ level Sponsor which entitles you to:
Company name and logo on Conference website - includes company description and website link.
Listing in event program including logo, contact info and 50-word company description
List of Conference attendees provided 2 weeks before Conference.
Company Passes - #
Guest Passes - #
Featured in Program
On Signage at the Event
Add On: ____________
Digital Sponsorship by Month
Opportunity to Speak
Opportunity to Moderate Round Tables
You will moderate a roundtable discussion on ___________(date) located at the breakfast.
Exhibit Booth
Exhibit Information
Your Exhibit Space
You will be provided with a 6 ft. table, two chairs and a trash can. Your exhibit space will be approximately 8 ft. by 8 ft.
The exact location of your exhibit space will be given to you upon arrival.
Please let us know by August 1st if you will be requiring electricity.
Set-Up Time & Location
Set-Up Time: Wednesday, Sept 20th by 12:00 pm (The Roundtable Discussions begin at 12:30 pm, please complete setup before this time.)
Location: Fiesta Ballroom
Break-Down Time: Begins September 22nd at 12:30 pm
Shipping to/from the Hotel
(Name of person on-site to receive it)
℅ Attn:
49-499 Eisenhower Dr.
La Quinta, CA 92253
Click here for shipping and receiving information:
https://drive.google.com/file/d/1Yx-vr_0dvJoy2QXVnLAAOu5KYrUKlaeU/view?usp=sharing
**Crittenden Research is NOT responsible for shipping/receiving or for any costs involved with shipping/receiving.**
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