Accounts Receivable (Merchant)

Table of Contents

1. Link to Main Section 1

2. Link to Main Section 2 

3. Other Details

Overview of the SOP - This is directions for receiving merchant payments into QBO

Resources 

QBO

CardPointe

Athorize.net

Subscription Tracking Sheet

Main Section 1 

1. Look in QBO for a deposit from Merchant Bank

2. Open Card Pointe

1. Click Reporting

2. Click Funding

3. Click the date next to the corresponding received total.

1. If there is a T in front of the transaction number you will need to verify this transaction Authorize.net

4. Open Authorize.net

1. Click Reports

2. Click the corresponding date of transaction.    

3. Click Run Report

4. Find the corresponding transaction

3. Once you have found the transactions go back to QBO and input the transaction information

1. If there is more than one click split. 

2. Enter in the information for each transaction.

1. There are 3 different types of payments that can be received by Merchant.

1. Subscriptions 

1. These will have a name next to them and the invoice number will end in -CART

1. Verify the name and subscription on the Subscription payment tracking sheet.

2. Click that you have received it in QBO. 

2. Invoice Payment

1. These will have the invoice ending in -R 

1. See receiving an invoice for directions. 

3. Conference payments

1. These will be from Athorize.net. The transaction number will start with  T.

4. When all transactions have been imputed click Add.

Main Section 2 

1. Find Merchant transaction in QBO

2. Find corresponding transaction on CardPointe

3. Find any transactions within that transaction that came from Autorize.net which will be noted with a T in front of the transaction number.

4. Input the data into QBO.

5. Update the subscription payment sheet

6. Add the transaction. 

Other Details 

• Deposits should be added everyday.