Accounts Receivable (Check)

Table of Contents

1. Link to Main Section 1

2. Link to Main Section 2 

3. Additional Instructions

4. Other Details

Overview of the SOP - This document is intended to be used as a template that can guide future SOP creation or for quick edit and use on new SOPs.

Resources 

MagHub

QBO

Main Section 1 

1. Check the mail everyday to check for checks. 

2. Go into QBO and search for the invoice number

1. Click Search

2. Type in the invoice number

3. Click on the corresponding invoice

4. Double check that the check amount and the invoice total match.

5. Click on Receive Payment

6. Click the drop down arrow under Payment method and click on check.

7. Type in the check number

8. Click the drop down for Deposit to and click on Undeposited Funds.

9. Click on Save

10. Mark on the back of the check that you have received the check in QBO.

3. Go to MagHub and type the invoice number in the search bar and hit enter

1. Click on Invoices

2. Click on the Invoice number

3. Click on the 3 dots to the right of the invoice information.

4. Click on make payment

5. Click the check mark box under Actions to notate that this is the invoice you want to receive. 

6. Type in the check number 

7. Click on record payment.

8. Mark on the back of the check stub that you have received the check in MagHub

4. Detach the check from the check stub

1. Stamp the back of the check with the correct deposit stamp.

2. Fill out the deposit slip

3. Make a copy of the deposit slip

4. Take to bank 

MAKE SURE TO BRING BACK RECEIPT!!!!

5. The next day it is time to add the lump sum deposit into QBO

1. Find the corresponding lump sum amount and click on it.

2. Click on split if you have more than one check that was deposited in the lump sum.

3. Enter in the information for each line.

4. After all checks have been entered click Apply and Accept

6. Staple the following together and file.

1. Check subs

2. Copy of the deposit sheet

3. Receipt from the bank

Main Section 2 

1. Receive the check towards the invoice in QBO

2. Receive the check towards the invoice in MagHub

3. Deposit the check into the bank

4. Add the deposit into QBO

5. File the deposit packet

Other Details 

• Deposit checks every Friday unless otherwise needed.