Distribution Reps

Distribution Reps

Distribution Reps

Table of Contents


  1. Posting for Distribution Reps

  2. Contacting the Applicants

  3. Onboarding Distribution Reps

  4. Preparing for Shipments

  5. After Shipments

  6. Lifecycle of Ambassadors


Overview of the SOP - To provide guidance for recruiting and working with Ambassadors


Resources


Tracking Contact Info/Rack Info for Schools and Ambassadors:

National Jurist - Everything Doc.xlsx


Ambassador Onboarding Materials:

Ambassador Training Materials (EXT)


Posting for Ambassadors:

CYPRESSNAS > Circulation > National Jurist > Ambassador Documents > AMBASSADOR JOB POSTING


Handshake

UN: tyler@cypressmagazines.com

PW: Crittenden1!

Indeed

UN: circulation@cypressmagazines.com

PW: Crittenden1!


Posting for Distribution Reps

  1. Log into Handshake/Indeed

  2. See what active postings you already have. You may want to expire that posting and renew the post to make the post more relevant to students searching (in Handshake, you can do this by going to Jobs > Expired > [Click on the post] > Renew Job; in Indeed, go to Jobs > Closed Jobs > [Click Closed] > Open

  3. Find the locations that you need ambassadors for in the National Jurist - Everything Google Sheet by going to All Schools and filtering the Type Column to show “Essential Ambassadors” and “Possible Ambassadors”. Make sure the jobs are posted to those locations in Handshake and Indeed.

  4. If you are not getting many applicants, go to Jobs > [Click on the post] > Matches > and search for law in the search bar. Then go through the applicants that are in the areas you need and send them a message such as the following:

Hi Tim,


Are you looking for a way to pick up some side money? We are looking for a law student in your area to help us distribute The National Jurist magazine to law schools in your area four times throughout the school year. See more about the position attached, and let me know if you have any questions!


Contacting the Applicants

  1. Once you have identified a suitable applicant, reach out to them by phone to see if they are still interested

  2. Tell them a little about the position, and affirm that they have a mode of transportation and would be able to distribute to the number of schools you will need from them.

  3. Let them know you will send a follow-up email with more information and that you need three forms from them:


Hi Adriana,

 

Thank you for your interest in our ambassador position! Here is the Ambassador Guide that will give you information of what is expected in the position. Please read carefully so you can be sure that this position will work for you. At the bottom of the document, there are a few links. These are trainings that you will need to watch and also a few forms that we need from you. The W-9 form and Ambassador contract need to be filled out. Please print and physically sign them, then feel free to scan them and email them back to me. Please also fill out the Direct Deposit form so we can get you paid.

So the three things I need from you are:

1. Signed W-9 Form

2. Signed Contract

3. Direct Deposit Form

 

The schools in your area are the following, in addition to the number of boxes for each school:

 

Florida International University College of Law

2

University of Miami School of Law

5

St. Thomas University School of Law

2

Nova Southeastern University Shepard Broad College of Law

3

 

The estimated payout per issue would be $300.

Here is a training video as well, so please watch that so you understand the position in full. Let me know if you have any questions and I’ll be happy to answer them!

Thank you,

Tyler Hill

Customer & Circulation Coordinator

Desk: 208-497-0048

Text: 208-701-2078

distributionreps@cypressmagazines.com

  1. Have them watch the training video as well so they can be familiar with the position and their responsibilities.

  2. The Ambassador guide is the folder that should have everything needed for ambassadors. Update that folder with any training materials.

Onboarding Distribution Reps

  1. Once the DR responds with their three forms, create a new folder for them in CYPRESSNAS > Circulation > National Jurist > Ambassador Documents > Ambassador Documents (Submitted).

  2. Add the three documents they sent to this folder so you have them as documentation.

  3. Email Accounting the documents and request that they add the ambassador to Quickbooks for future payment.

Preparing for Shipments

  1. Once a shipment comes out, you will want to send an email to each ambassador, notifying them of their assignment and when they can expect to receive the boxes. Use the National Jurist-Everything document to send them the schools and number of boxes in their area.

After Shipments

  1. Ambassadors will send you the report back from their deliveries. Add the information for each rack in the Projects tab of MagHub

Lifecycle of the Distribution Rep

  1. At the end of the school year, reach out to the DR’s to see if they will be staying for the following year. If so, have them sign a new contract. If not, remove their folder in the NAS drive and place it in the 1. Past Ambassadors folder. Also place them in the past ambassadors section in the National Jurist-Everything document.

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